|1. RENTER REQUIREMENTS
For legal and accounting purposes, the person placing the reservation (Guest) must be the same as the credit/debit card holder. This person is considered to be the Guest. All other persons involved with the rental are considered to be the Guest's invitees, and all discussion regarding reservation, cancellation, and damage policies will be discussed with Guest, not the Guest's invitees. Guest must be 25 years or older.
Guest must provide government-issued photo identification to confirm the reservation.
2. DATES AND COST
The Guest shall pay 50% upon signing this agreement, and the full balance is due 30 days prior to the arrival date. If the booking has been fully pre-paid before signing this agreement, then no other rental payments shall be due. The Guest shall not let nor sublet all or any part of the Premises nor assign this agreement or any interest in it without prior written consent of Manager.
3. SECURITY DEPOSIT
In addition to the rental payable hereunder, Guest shall deposit with Manager upon final payment the sum of the required security deposit as a deposit for security for the full performance and observance of each and all of the provisions in this Rental Agreement. During tenancy, hereunder, if Guest defaults in any particular of this Rental Agreement, including but not limited to the payment of rent, Manager may use, apply, or retain the whole or any part of the Security Deposit to defray any expenses or damage incurred or to pay any sum due by reason of the default. Security Deposit shall be refunded 7 days after check-out should no damage be claimed.
Guest may cancel this agreement within 48 hours of check-in for a full refund of the total booking amount. If the agreement is cancelled within 48 hours of check-in, no refund shall be issued.
Power/ weather related cancellation: ZenAway Vacation Rentals does not issue refunds due to acts of nature such as: weather, road conditions, snow conditions, power outages or forest fires.
5. DAMAGE POLICY
As a condition to the rental of all vacation properties, ZenAway Vacation Rentals reserves the right to charge the guest's credit card for any and all uncovered guest/invitee caused losses and damages sustained to the vacation property throughout the duration of their period of occupancy. In the event of any uncovered guest/invitee-caused loss or damage to the vacation property, including, but not limited to, undue cleaning, eviction, service calls, service charges, fines/assessments, repairs or replacements, plus all applicable taxes, ZenAway Vacation Rentals is hereby granted the right to charge the guest's credit card. By written or electronic endorsement of this agreement, the guest hereby agrees to pay for all such charges, as defined above and on the proceeding pages.
6. Upon Arrival
If there are concerns or issues with your rental property, please immediately contact us (leave a message if there is no answer). No refunds or considerations are given unless we are notified of problems during your stay. Any pre-existing damage to the Premises or its contents must be reported by the Guest within 4 hours of check-in.
7. Emergencies/ maintenance
In the event of a problem getting in the vacation rental or if there are problems with condition or functionality of the vacation rental, please immediately contact the ZenAway Vacation Rentals office (leave a voice message if there is no answer!) at (778) 800-2606. If it is after office hours we will make every effort to return your call as soon as possible. Non-emergency issues reported past 7:00pm that require on-site attendance will be resolved the following day after 9:00am.
8. Arrival time
Check in is at 4:00pm. An early arrival may be arranged for $15/hour of early check-in, pending other reservations and the housekeeping schedule. Please contact us prior to your arrival to make these arrangements. Unless you have specifically arranged for an early arrival time, please do not arrive at the property before your schedule check in time.
9. Departure time
Check out is at 11:00am. Your prompt departure is appreciated so we can prepare the Premises for any incoming guests. A late departure may be arranged for $15/hour of late check-out, pending other reservations and the housekeeping schedule. If you have not arranged for a late check out, a late check-out fee of $50 will apply for the first hour, and an additional $50 per hour you have not left the premises. If the Premises has not been vacated by 4:00pm, a fee equal to the rental rate of one day will apply.
10. NUMBER OF GUESTS
Guest agrees that no more than the number of people stated on the reservation shall occupy the Premises. Unauthorized people at the Premises at any time could result in extra charges for each additional guest, in addition to any and all damage, disturbance, and cleaning charges. The rental is not intended for parties, nor gatherings at any time of anyone except those who have paid to occupy the property. If there is excessive noise or music, any illegal activity, or evidence of violation of these policies, you may be asked to vacate the premise without any refund and additional charges may be assessed. Please inform us of any change in the number of guests before your arrival to avoid these charges and so the Premises can be prepared appropriately for your group. No exceptions or refunds are given for changes in the number of guests after your arrival.
Bikes are not allowed in the Premises. A secured storage facility may be available in the building or an alternative arrangement may be available at the Premises.
In order to promote an enjoyable experience at the property, excessive noise will not be tolerated. Security has the option to evict and / or fine guests after one verbal warning. Noise complaint fee is $250 and will be charged to the card on file. No one under the age of 18 shall be permitted to occupy the Premises without an adult in attendance.
13. Linens & towels
Towels, sheets, pillows and blankets are not meant for outside use.
Smoking and vaping are not permitted in any ZenAway Vacation Rentals property. If there is any tobacco or marijuana smell in the Premises after your departure, you will be charged a deep clean fee. Oil lamps and incense are not permitted due to the long-lasting odor. If these policies are violated, there will be a charge for excessive cleaning. It is also not permitted to consume illegal drugs on the Premises.
Do not put any feminine products in the toilet. Plungers are provided if a clog occurs. Please do not pour grease down the drain.
NO PETS of any type shall be permitted by Guest or his/her invitees within the Premises. If a pet is found to have occupied the Premises, a deep clean fee will be charged.
17. Right of entry
Guest(s) agree that ZenAway Vacation Rentals reserves the right to enter the rental property any time to investigate disturbances, check occupancy, check for damage, to make such repairs, alterations or improvements as we may deem appropriate. Manager reserves the right to terminate the Agreement and evict the Guest and his/her invitees should any of the above rules and regulations be violated.
18. Security & safety risks
Always lock doors and windows when you leave the Premises! When you rent the vacation rental, you assume responsibility for it and its contents, as well as your personal property. ZenAway Vacation Rentals does not assume any responsibility for injuries resulting from your failure to use due caution. Children must be supervised at all times. Candles are not allowed due to fire hazard except citronella candles in buckets outside.
19. INDEMNIFICATION AND HOLD HARMLESS
While ZenAway Vacation Rentals Ltd. and its property owners strive to maintain vacation properties in the finest condition, no guarantees are expressed nor implied regarding suitability or for any particular purpose. All guest(s) and their invitees use the vacation property structures and premises at their own risk. ZenAway Vacation Rentals and its property owners shall not be held liable or otherwise responsible in any way for injury to any guest and/or their invitees that is caused or permitted to be caused by the intentional or unintentional acts of said guest(s) and/or invitees, or by the failure of structures, appliances, (including hot tubs and BBQ's) furnishings, and/or other equipment, whether by malfunction, misuse, acts of god/nature, and/or are otherwise naturally occurring. No guarantees are expressed nor implied as to the suitability of utilities and other services provided to the vacation properties and adjacent structures and premises. No guarantees are expressed nor implied regarding the suitability/compatibility of materials utilized in the construction of the vacation property and/or its contents. ZenAway Vacation Rentals and its property owners shall not be held liable nor otherwise responsible in any way for allergic reactions to guest(s) or invitees, caused or permitted to be caused by materials utilized in the manufacture of the vacation property and/or its contents, nor from mold and/or airborne spores, nor from pet/animal allergens, nor from chemical agents including, but not limited to appliances, linens, carpeting, utensils, fixtures, hot tubs, and/or other equipment. By written or electronic endorsement of this agreement, guest(s) and invitees hereby agree to forever hold-harmless and indemnify ZenAway Vacation Rentals and its property owners from and against all claims, demands, loss, liability/responsibility of any kind and character, including cost of defense, arising out of or in any way connected with the guest(s) use of the property.
20. GOVERNING LAW
The Rental Agreements shall be governed and construed in accordance with the laws of the Province of British Columbia.